Leadership skills are needed for office managers to instruct or advise staff on office policies and procedures. Interpersonal skills are necessary to convey to suppliers and vendors needs of the office and manage staff. Office managers must communicate with various people within and outside the organization. Accomplishing tasks requires that office managers listen to feedback from staff and instructions from owners or senior management. For instance, analytical skills can help office managers spot better prices for supplies and services and advise senior management on needed repairs, upgrades and policies.Ĭommunication. Office managers must analyze the operation, finances and condition of the office. By being organized, office managers can also attend to the details to fulfill their duties.Īnalytical. Organizational skills are necessary to readily and accurately issue checks and withholding, pay invoices and locate suppliers and vendors.
The office manager job description involves keeping records and seeing facilities and space remain safe and properly working. Some employers may task the office manager with meeting with fire or building inspectors. In some organizations, the office manager may hire and terminate employees with the recommendation of upper-level management. Supervise office or administrative staff.Prepare or file necessary applications or reports.Pay employees, invoices and fees for licenses and permits related to office.Assist upper-level management or owners in establishing office policies or procedures.Develop, keep and organize personnel records, such as applications, pay, retirement and insurance.Order replacement equipment, such as copiers and computers, as needed.Procure maintenance and repairs of building or space and its systems, such as electrical, mechanical and plumbing.Purchase, stock, track use of and distribute supplies.Organization, leadership, communication and analytical skills are necessary to help set office policies, pay vendors, maintain the office and its activities, staff the office and collect payments. The office manager job description blends elements of record keeper, human resource manager, front-end supervisor and supplier.
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